Minutes of Last Board Meeting
The minutes of the previous board meeting must be approved by
the board at its next regularly scheduled meeting. As such, there is usually
a one month delay between the meeting and the posting of the minutes. Only
the minutes of the last meeting are posted on this site. If you need a copy
of the minutes of a previous board meeting, contact the Management Office at
I Condominium Assoc.
Ellison, L. Dicken, W. Mahr, R. Long, R. King, T. Haas
ABSENT: J. Cutler,
S. Turner, B. Gratale
GOOD AND WELFARE
There was no good and welfare to report.
CALL TO ORDER
C. Ellison, President called the meeting to order at
In/Out Policy – L. Dicken advised that Harmon Cove II and IV both have
enforcement of rules in place and requested that Board Members review
these policies to discuss and make a decision at the October or November
Responsibility – IMPAC researched all governing documents and itemized
responsibilities of owners and the Association. C. Ellison suggested that since the Association is
presently in transition with legal counsel, that the opinion of the new
attorney be sought regarding this issue (i.e. building settlement and
subsequent interior damage as a result).
L.Dicken, Treasurer updated the Board on the month end
financial reports as of August 31, 2001.
Total Reserve Investments amount to $712,500 with no change
regarding the investments ending this period.
The Operating Budget year to date continues to run with a
surplus. Management will
continue to monitor all expenditures until year-end.
Railroad tie replacement will not be done this year although
budgeted, and not all curbing budgeted will be done.
L. Dicken reported that there were no significant changes to
It was noted that preliminary budget reports
that there will be a 0% increase for fiscal year 2002. L. Dicken recommended changing the present guidelines for
funding the Reserves to a 50% target instead of 100%.
Management to check CAI statistics to see what the average funding is
across the state is.
T. Haas motioned to approve the Fiscal
Year 2002 budget as presented with a 0% increase to maintenance fees.
R. King seconded. All in favor.
T. Haas reported that only a few trees remain
to be installed with an estimated time of completion – October.
T. Haas suggested that a reminder be placed in the bulletin that
residents are not to bother the contractors with requests while they are
working and all requests should be made to the office.
Landscapeworks submitted a snow removal proposal with an
approximate increase of $660. The
Board requested management to re-negotiate the price to no increase.
T. Haas suggested that if Landscapeworks does not agree to not
increasing the price, then management should solicit additional proposals.
Management still awaiting the Town’s completion of all
Management requested the Town to paint all curbs, once Quality
First Contracting completes the work.
The Fall/Winter Bulletin was given to the Board with a request
for all changes/corrections to be sent to the office.
Mr. Zelig Straus of 124 Sandpiper Key is
requesting that the Association provide each homeowner with a flag holder
for their unit. The Board
denied this request and stated that the rules and regulations allow for one
flag and holder per unit and if an individual unit wishes to place a flag
outside their unit, then they should incur the expense of doing so.
Alice and Bill Allured, Barbara Schiller and
Bernice Schwartz recommending that the Harmon Cove I Association make a
nameplate donation to the new Secaucus Library submitted a letter dated
September 5, 2001.
T. Haas motioned to recommend that the
request to have a nameplate donated at the library on behalf of the Harmon
Cove I Association be forwarded to the Street Association as it should be a
community effort and all Harmon Cove Associations contribute to the Street
Association. L. Dicken
seconded. W. Mahr abstained. All others in favor.
Maureen McGuire submitted a
petition regarding the closing of the train station for Board
review/discussion. The Board
stated that a meeting has already been scheduled by the Town to meet with
New Jersey Transit and the petition would be redundant.
L. Dicken stated that a representative from each Board should be
present at this meeting. Once
details are received, notices will be placed in the carports for residents
to attend if they are interested. In
the interim, the petition will be left at the front office in the Clubhouse
for any resident who wishes to sign.
W. Mahr reported that the
upcoming Cultural Committee concert scheduled for November 18th
will be a benefit performance for the World Trade Center Disaster Relief
with all proceeds going to this cause.
Management to once again
promote the website designed by L. Dicken in carports and the bulletin.
R. King reported that the
budget for fiscal year will be flat with no increase to Harmon Cove I and
II. The following projects will
be undertaken in 2002: clubhouse
renovations to the interior of the building and concrete repairs to the Cove
T. Haas noted that there were
a lot of dead Austrian Pine Trees on Recreation property especially in front
of the complex and should be addressed.
L. Dicken advised that Harmon
Cove Towers re-filed their lawsuit against the other Associations.
The budget was presented to the Street Board with no increase and
would provide for security enhancements, which would be taken from the
Capital Improvements line item. In
addition, Tom Schwarz, President of HC Recreation proposed that a computer
system be installed at the guardhouse. L. Dicken has requested that Kevin Oliver of IMPAC obtain
alternatives to this suggestion.
Due to the recent resignation
of T. Haas from the Street Board of Directors, C. Ellison has volunteered to
be the representative.
There being no further business before the
Board, T. Haas motioned to adjourn the meeting at 8:43 p.m. W. Mahr seconded. All